Submitting the Soft Bound Thesis
The thesis you submit will be the thesis submitted for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners.
Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning, as well as larger, structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree.
What format does my thesis have to be in?
The thesis must:
be written in English, apart from quotations and recognised technical formulae
be thoroughly checked to ensure clear, formal English has been used throughout and that there are minimal typing errors and/or spelling mistakes
be typescript on A4 paper
be portrait format
use double-sided printing where possible
use one-and-a-half spaced type
Any photographs or other illustrations should be scanned or printed into the text. Originals, not photocopies may be used, in which case these must be secured permanently inside the thesis (not by use of adhesive tape).
PhD, EdD, EngD, MD, MLitt, MSc students
How do I present my thesis?
You must submit two bound copies of the dissertation for examination. Candidates for the MD degree must submit three copies of their dissertation. Soft-bound thesis must be bound in such a way for the contents to be securely fixed within the covers, i.e. spiral bound.
You may submit a hard bound thesis as your first submission, along with all the paperwork listed below for a first submission. However, if corrections to your thesis are required, you will need to produce a new, corrected, hard bound edition. Should you decide to submit a hard bound thesis at this stage please also follow the guidance on the minimum requirements for a hardbound copy of thesis for Hardbound Submission.
Further information and guidance about printing and soft binding your dissertation can be found on the website of the Graduate Union.
What paperwork is needed?
Bound inside the thesis you must include the following:
1. A title page displaying:
the full title of the thesis,
your full name (as it appears on your passport),
the date of your submission (month and year)
and a declaration stating: "This dissertation is submitted for the degree of Doctor of Philosophy/Master of Science/Master of Letters (as appropriate)."
2. A declaration in the preface stating:
This dissertation is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the Preface and specified in the text.
It is not substantially the same as any that I have submitted, or, is being concurrently submitted for a degree or diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text. I further state that no substantial part of my dissertation has already been submitted, or, is being concurrently submitted for any such degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text
It does not exceed the prescribed word limit for the relevant Degree Committee. For more information on the word limits for the respective Degree Committee. See Word Limits and Stylistic Conventions: Requirements of the Degree Committees
Loose with the thesis(not bound inside) you must provide the following:
One completed thesis submission checklist
Two copies of the Title Page
Two copies of a Summary/Abstract of about 300 words in length, with your name and dissertation title on it.
One completed statement of length form (not needed for Mathematics or Biology)
One completed Addresses for Examination Purposes Form
One signed Declaration Form
One completed Deposit and Copying of Dissertation Declaration Form
Return completed forms to the Student Registry.
Including a CD-Rom (or other item)
You may seek permission through the CamSIS Self Service page to submit a CD-Rom or other item with your dissertation. Datasets supplied on a CD as a separate item or an additional volume connected to the printed thesis but not included within it require this permission. This process should be initiated prior to the soft bound submission.
How do I submit my thesis?
You can do this:
through a third party
Where do I submit my thesis?
Your thesis should be submitted to the following address:
University of Cambridge
4 Mill Lane Cambridge
I have submitted my thesis to the Student Registry, what happens next?
When you submit your thesis, either in person or by post, you will be given/emailed a document, Acknowledgement of soft bound thesis, which contains useful information on what happens next regarding your examination process and what rules apply to you at this time.
The Student Registry updates your CamSIS record and then sends your thesis to the appropriate Degree Committee, who arrange the oral examination When you (viva voce). If you have not heard from the Degree Committee within six weeks of submitting your dissertation, do contact them. Any questions with regard to your thesis at this stage should be directed to the Degree Committee.
MPhil by dissertation and oral
How do I present my thesis?
You must submit two typed copies of the thesis in durable binding with your name clearly marked on the front cover.
You are advised to carefully check your thesis for typing errors, spelling mistakes and poor grammar or written expression. The thesis, apart from quotations and recognised technical formulae, must be written in English.
Secured inside the thesis there must be:
a title page containing:
the thesis title
your name as it appears on your passport
the Date (optional)
and a Declaration stating: This dissertation is submitted for the degree of Master of Philosophy.
a declaration page in the Preface stating: This dissertation is the result of my own work and includes nothing which is the outcome of work done in collaboration except where specifically indicated in the text.
Where appropriate, a Statement of Length stating that the thesis does not exceed the word limit for the respective Degree Committee.
Unconnected or unrelated work which has previously been published can be submitted along with the thesis - and may be considered by the examiners at their discretion.
When do I need to submit by?
You will be have a date and time by which your thesis must be submitted to your Degree Committee - see Dissertation and Submission Arrangements more information.
When will I find out my results?
Results are usually posted after your Degree Committee has met and this can vary widely, as such you should contact your Degree Committee for further information.
Copyright and Borrowing
Authors� copyright of theses is strictly protected. Readers must sign their name on the form in the front of most Oxford University theses they consult, or leave their name and address at the issue desk. Copying of Oxford theses, even of a single page, may require the author's written permission. The prior written consent of the author must be obtained prior to including quotations from theses in published work. Some newer theses have a declaration from the author permitting some copying. Check inside the front cover of the thesis you are consulting.
For more information on the copying restrictions which apply to theses, contact Bodleian Libraries Special Collections. Copies of theses in their entirety may be purchased from the British Library, or acquired via EThOS.
Oxford University theses in the SSL are Confined to the library. Theses from other universities, which are classified according to Library of Congress Classification and shelved in the main library sequence, may be borrowed.
For further information on theses and dissertations, please visit the Bodleian Libraries' theses information page.